The USCIS I-9 form is a document used by employers to verify the identity and employment eligibility of their employees in the United States. This form plays a crucial role in ensuring that all workers are legally allowed to work in the country. If you're ready to get started on filling out the I-9 form, click the button below.
The USCIS I-9 form, officially known as the Employment Eligibility Verification form, is a document used by employers to verify the identity and employment authorization of individuals hired for employment in the United States. Every employee, regardless of citizenship status, must complete this form.
All employees hired after November 6, 1986, must complete the I-9 form. This requirement applies to U.S. citizens, permanent residents, and non-citizens authorized to work in the U.S. Employers are responsible for ensuring that the form is completed for each new hire.
Employees must provide documentation that proves both their identity and their authorization to work in the U.S. The documents are categorized into three lists:
Employees can provide one document from List A or one document from List B and one document from List C.
The I-9 form must be completed by the employee on or before their first day of work. Employers must review the documents provided by the employee and complete their section of the form within three business days of the employee's start date.
Employers must retain the I-9 form for three years after the employee's hire date or for one year after the employee's termination, whichever is longer. After this period, the form can be discarded securely.
Employers who fail to complete the I-9 form or do not maintain proper records may face penalties. Fines can range from hundreds to thousands of dollars per violation, depending on the severity and whether it is a first-time or repeat offense. Compliance is crucial to avoid these consequences.
The USCIS I-9 form is a critical document for employers in the United States, as it verifies the identity and employment authorization of individuals hired for work. While the I-9 form itself is essential, there are several other forms and documents that often accompany it in the employment process. Below is a list of commonly used forms and documents that play a role in ensuring compliance with immigration and employment laws.
Understanding these forms and documents is crucial for both employers and employees. They not only facilitate compliance with legal requirements but also help in creating a transparent and organized hiring process. By being familiar with these accompanying documents, individuals can navigate the complexities of employment in the U.S. with greater confidence.
Employment Eligibility Verification
USCIS
Department of Homeland Security
Form I-9
OMB No. 1615-0047
U.S. Citizenship and Immigration Services
Expires 10/31/2022
►START HERE: Read instructions carefully before completing this form. The instructions must be available, either in paper or electronically, during completion of this form. Employers are liable for errors in the completion of this form.
ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work-authorized individuals. Employers CANNOT specify which document(s) an employee may present to establish employment authorization and identity. The refusal to hire or continue to employ an individual because the documentation presented has a future expiration date may also constitute illegal discrimination.
Section 1. Employee Information and Attestation (Employees must complete and sign Section 1 of Form I-9 no later than the first day of employment, but not before accepting a job offer.)
Last Name (Family Name)
First Name (Given Name)
Middle Initial
Other Last Names Used (if any)
Address (Street Number and Name)
Apt. Number
City or Town
State
ZIP Code
Date of Birth (mm/dd/yyyy)
U.S. Social Security Number
Employee's E-mail Address
-
Employee's Telephone Number
I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form.
I attest, under penalty of perjury, that I am (check one of the following boxes):
1.
A citizen of the United States
2.
A noncitizen national of the United States (See instructions)
3.
A lawful permanent resident
(Alien Registration Number/USCIS Number):
4.
An alien authorized to work
until (expiration date, if applicable, mm/dd/yyyy):
Some aliens may write "N/A" in the expiration date field. (See instructions)
Aliens authorized to work must provide only one of the following document numbers to complete Form I-9:
An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.
1.Alien Registration Number/USCIS Number:
OR
2.Form I-94 Admission Number:
3.Foreign Passport Number: Country of Issuance:
QR Code - Section 1
Do Not Write In This Space
Signature of Employee
Today's Date (mm/dd/yyyy)
Preparer and/or Translator Certification (check one):
I did not use a preparer or translator.
A preparer(s) and/or translator(s) assisted the employee in completing Section 1.
(Fields below must be completed and signed when preparers and/or translators assist an employee in completing Section 1.)
I attest, under penalty of perjury, that I have assisted in the completion of Section 1 of this form and that to the best of my knowledge the information is true and correct.
Signature of Preparer or Translator
Employer Completes Next Page
Form I-9 10/21/2019
PagePage1 ofof4
Section 2. Employer or Authorized Representative Review and Verification
(Employers or their authorized representative must complete and sign Section 2 within 3 business days of the employee's first day of employment. You must physically examine one document from List A OR a combination of one document from List B and one document from List C as listed on the "Lists of Acceptable Documents.")
Employee Info from Section 1
M.I.
Citizenship/Immigration Status
List A
List B
AND
List C
Identity and Employment Authorization
Identity
Employment Authorization
Document Title
Issuing Authority
Document Number
Expiration Date (if any) (mm/dd/yyyy)
Additional Information
QR Code - Sections 2 & 3
Certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee,
(2)the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States.
The employee's first day of employment (mm/dd/yyyy):
(See instructions for exemptions)
Signature of Employer or Authorized Representative
Title of Employer or Authorized Representative
Last Name of Employer or Authorized Representative
First Name of Employer or Authorized Representative
Employer's Business or Organization Name
Employer's Business or Organization Address (Street Number and Name) City or Town
PagePage2 ofof4
Employee Name from Section 1:
Section 3. Reverification and Rehires (To be completed and signed by employer or authorized representative.)
A. New Name (if applicable)
B. Date of Rehire (if applicable)
Date (mm/dd/yyyy)
C. If the employee's previous grant of employment authorization has expired, provide the information for the document or receipt that establishes continuing employment authorization in the space provided below.
I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual.
Name of Employer or Authorized Representative
PagePage3 ofof4
LISTS OF ACCEPTABLE DOCUMENTS
All documents must be UNEXPIRED
Employees may present one selection from List A
or a combination of one selection from List B and one selection from List C.
LIST A
LIST B
LIST C
Documents that Establish
Both Identity and
1.U.S. Passport or U.S. Passport Card
2.Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
3.Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine- readable immigrant visa
4.Employment Authorization Document that contains a photograph (Form I-766)
5.For a nonimmigrant alien authorized to work for a specific employer because of his or her status:
a.Foreign passport; and
b.Form I-94 or Form I-94A that has the following:
(1)The same name as the passport; and
(2)An endorsement of the alien's nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.
6.Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI
1.Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
2.ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address
3.School ID card with a photograph
4.Voter's registration card
5.U.S. Military card or draft record
6.Military dependent's ID card
7.U.S. Coast Guard Merchant Mariner Card
8.Native American tribal document
9.Driver's license issued by a Canadian government authority
For persons under age 18 who are
unable to present a document
listed above:
10.School record or report card
11.Clinic, doctor, or hospital record
12.Day-care or nursery school record
1.A Social Security Account Number card, unless the card includes one of the following restrictions:
(1)NOT VALID FOR EMPLOYMENT
(2)VALID FOR WORK ONLY WITH INS AUTHORIZATION
(3)VALID FOR WORK ONLY WITH DHS AUTHORIZATION
2.Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240)
3.Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal
4.Native American tribal document
5.U.S. Citizen ID Card (Form I-197)
6.Identification Card for Use of Resident Citizen in the United States (Form I-179)
7.Employment authorization document issued by the Department of Homeland Security
Examples of many of these documents appear in the Handbook for Employers (M-274).
Refer to the instructions for more information about acceptable receipts.
Page 4 of 4
Completing the USCIS I-9 form accurately is crucial for both employees and employers. Mistakes can lead to delays in employment verification and potential legal issues. One common error occurs when individuals fail to provide the correct identification documents. The I-9 form requires specific documents to establish identity and employment authorization. Using documents that do not meet the requirements can result in an incomplete form.
Another frequent mistake is neglecting to sign and date the form. Both the employee and the employer must sign the I-9 form. If either party fails to do so, the form may be considered invalid. This oversight can complicate the verification process and may lead to penalties.
Some individuals mistakenly assume that the I-9 form does not need to be completed until after the employee starts working. In reality, the form must be completed within three days of the employee's start date. Delaying the completion can create compliance issues for the employer.
Errors in the employee's personal information are also common. Providing incorrect names, dates of birth, or Social Security numbers can lead to discrepancies in the verification process. Ensuring that all information matches the identification documents is essential to avoid complications.
Employers sometimes overlook the requirement to review the documents presented by the employee. The I-9 form mandates that employers examine the documents to ensure they are valid and unexpired. Failing to do this can result in penalties for non-compliance.
Some individuals may fill out the form without fully understanding the instructions. Each section of the I-9 form has specific guidelines that must be followed. Misinterpreting these instructions can lead to incomplete or incorrect information.
Lastly, not keeping the I-9 form updated can be a significant mistake. If an employee's work authorization changes, the employer must update the form accordingly. Failing to maintain accurate records can lead to compliance issues and potential legal ramifications.
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