Fill a Valid Da 638 Template Open Editor Here

Fill a Valid Da 638 Template

The DA Form 638 is used as a recommendation for military awards and decorations within the U.S. Army. This form allows individuals to nominate fellow service members for recognition of their achievements and contributions. Completing this form accurately is essential for ensuring that deserving individuals receive the honors they have earned.

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Form Overview

Fact Name Details
Form Purpose The DA Form 638 is used to recommend individuals for military awards and decorations.
Governing Regulation This form is governed by Army Regulation 600-8-22, which outlines military awards.
Privacy Act Statement The form includes a Privacy Act statement, ensuring the protection of personal information.
Mandatory Information Applicants must provide personal details such as name, rank, and reason for the award.
Disclosure Policy Disclosure of personal information is voluntary, but not providing it may delay processing.
Submission Date The form must be dated and signed by the recommending authority to be valid.
Interim Awards There is a section to indicate if the award is an interim or posthumous award.
Version Information The current version of the DA Form 638 was last updated in June 2017.

Common Questions

  1. What is the DA 638 form?

    The DA 638 form is used to recommend individuals for military awards and decorations. It captures important information about the nominee, including their achievements and the reason for the award.

  2. Who can use the DA 638 form?

    This form can be used by anyone in the military who wants to nominate a fellow service member for an award. It is important that the recommender has sufficient knowledge of the nominee's achievements.

  3. What information is required on the form?

    The form requires several pieces of information, including:

    • Name and rank of the nominee
    • Organization and branch of service
    • Details about previous awards
    • Specific achievements that justify the award
    • Information about the recommender
  4. How do I justify the award on the DA 638 form?

    Justification is provided in a specific section where you can list achievements. Use bullet points to detail the nominee's meritorious acts or service. Be clear and concise, and provide examples that demonstrate why the award is deserved.

  5. What happens after I submit the DA 638 form?

    Once submitted, the form goes through a review process. It will be evaluated by intermediate authorities who can approve or disapprove the recommendation. If approved, it will proceed to the orders issuing authority for final approval.

  6. Can I submit a DA 638 form for a posthumous award?

    Yes, the DA 638 form can be used to recommend posthumous awards. There is a specific section on the form to indicate if the award is for someone who has passed away.

  7. What if I do not provide all required information?

    It is important to provide all requested information. Missing details may delay the processing of the application or result in disapproval. Ensure that all sections are filled out completely.

  8. Is it mandatory to disclose personal information on the form?

    While providing personal information is voluntary, failure to do so may delay processing. It's best to include all required information to ensure a smooth review process.

  9. What regulations govern the use of the DA 638 form?

    The DA 638 form is governed by Army Regulation 600-8-22, which outlines the policies for military awards and decorations. This regulation provides guidance on eligibility and the award process.

  10. How often is the DA 638 form updated?

    The DA 638 form is updated as necessary to reflect changes in regulations or procedures. The current version was last updated in June 2017, and older editions are considered obsolete.

Documents used along the form

The DA Form 638 is a critical document used to recommend individuals for military awards. It serves as a formal request for recognition of service and achievements. Alongside this form, several other documents are often required to ensure a complete and thorough submission. Below are five commonly used forms and documents that accompany the DA Form 638.

  • DA Form 4187: This is the Personnel Action form used to request changes in an individual’s status, such as promotions, reassignments, or awards. It provides necessary details for processing personnel actions.
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  • DA Form 1059: Known as the Academic Evaluation Report, this form is used to document a soldier's performance during military education courses. It can support award nominations by highlighting educational achievements.
  • DA Form 7500: This is the Award Recommendation form specifically for the Army Achievement Medal. It outlines the specific achievements that justify the award and is often submitted with the DA Form 638.
  • DA Form 2823: The Sworn Statement form is used to collect witness accounts or testimonies relevant to the achievements being recognized. This document adds credibility to the nomination by providing supporting evidence.
  • Recommendation Letters: These are letters from peers or superiors that endorse the award nomination. They provide personal insights into the individual's accomplishments and character, enhancing the overall application.

These documents collectively contribute to a robust nomination package. Ensuring that all necessary forms are completed and submitted can significantly impact the approval of the award. Proper documentation reflects the dedication and achievements of service members, ultimately honoring their contributions to the military.

Preview - Da 638 Form

Common mistakes

When filling out the DA 638 form, many individuals make common mistakes that can delay the processing of award nominations. One frequent error is failing to provide complete and accurate personal information. Fields such as name, rank, and Social Security Number (SSN) must be filled out correctly. Incomplete or incorrect entries can lead to confusion and potential rejection of the application.

Another mistake involves not specifying the correct reason for the award. Section 12 requires a clear indication of the award's purpose. Leaving this section blank or providing vague descriptions can hinder the evaluation process. Each award has specific criteria, and a well-defined reason helps the reviewing authority understand the significance of the nomination.

Many applicants also overlook the importance of providing detailed achievements in Part III of the form. This section should include specific bullet points that highlight the nominee's meritorious acts or service. Providing generic statements or failing to include examples can weaken the case for the award. Clear and concise achievements enhance the likelihood of approval.

Additionally, errors in the recommended award section can lead to complications. It is crucial to ensure that the correct award type is selected. Misunderstanding the different awards and their eligibility criteria can result in recommending an inappropriate award, which may cause delays or disapproval.

Another common issue is neglecting to obtain necessary signatures. The form requires signatures from various authorities at different stages. Failing to secure these signatures or not providing the correct titles and ranks can stall the approval process. Each signature verifies that the nomination has been reviewed and deemed appropriate.

Finally, individuals sometimes do not pay attention to the presentation date or interim awards. If the nominee has received an interim award, this must be clearly stated in section 12b. Omitting this information can lead to misunderstandings about the nominee's eligibility and recognition timeline. Proper attention to detail in this area can streamline the processing of the nomination.

Similar forms

  • DA Form 4187: This form is used for requests for personnel actions, such as reassignments or promotions. Similar to the DA 638, it requires detailed information about the individual and the specific action being requested. Both forms aim to document achievements and qualifications for awards or changes in status.

  • DA Form 1041: This form is the Army's application for awards and decorations. Like the DA 638, it is used to recognize individual accomplishments and requires justification for the award. Both documents serve to formalize the recognition process within the military.

  • California 1285.65 Form - This essential document allows for the modification of existing Wage and Earnings Assignment Orders. It provides a structured way to officially declare changes, such as child or spousal support adjustments. For those interested, the editable form download is available to facilitate this process.
  • DA Form 1256: This form is used to recommend a soldier for a Good Conduct Medal. Similar to the DA 638, it outlines the soldier's achievements and service record, providing a basis for the award recommendation.

  • DA Form 2406: This is the Army's counseling form, which documents performance and behavior. Like the DA 638, it requires specific examples of actions and achievements, although its focus is more on performance evaluation rather than awards.

  • DA Form 7000: This form is a request for a leave of absence. While its primary purpose differs from the DA 638, both forms require personal information and a clear rationale for the request, reflecting the importance of documentation in military processes.

  • DA Form 638-1: This form is a predecessor to the DA 638 and was used for similar award recommendations. It shares the same purpose of documenting achievements and justifications for awards, although it has since been replaced by the DA 638.

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